Zoom: Additional Resources

Please refer to this Faculty Cheat Sheet to manage your settings on Zoom for a remote class or lecture.

General video conferencing information, supported by Columbia University, is available here.

In order to either join or host a Columbia University Zoom meeting, simply sign in here with your Columbia University UNI.

If you would like to upgrade to a Zoom Pro account, simply create a Basic account at here and after your Basic account has been created, please submit a request for a Pro account here.

If you have any trouble with the content above, please feel free to reach out to the GSAPP AV team by submitting a ticket here.

Visit the Zoom Help Center here.

Download the Co-Hosting User Guide (PDF)

Zoom’s Co-Host feature allows users to share hosting privileges with another user in a meeting or webinar. This can be useful to allow another user to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording. You can assign up to 50 co-hosts in a meeting.

Download the Zoom Breakout Rooms Guide (PDF)

Breakout Rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.

• Zoom Settings: Faculty Cheat Sheet
  
• Teaching Online
• Teaching Best Practices
• Essential Features
• Sharing a Whiteboard
• For Events & Video-Conferencing
  
• Presentations
  
• Troubleshooting
  
• Video Production Best Practices
  
• Virtual Backgrounds for Zoom Meetings
  
• Co-Hosting
• Breakout Rooms
• Finding Zoom Recordings on the Web
  
• Finding Zoom Recordings Using the Zoom App
  
• Finding Zoom Recordings in Courseworks
• How to Access Zoom Cloud Recordings with Password Protection
• How to Enable Waiting Room on Zoom
  
• Video Layout Options While Screen Sharing in Zoom
  
• How to track who has viewed my Zoom Recordings
• Best practices How to Optimize Internet Speed

How do I allow a guest speaker to present?

• Refer to these instructions. 
You can make the guest speaker a “co-host” after they have have joined with the event address link by hovering over their name and selecting the option to make them a co-host.  After they have that capability, they will be able to share their screen/powerpoint from their computer.  

If you are the host can you go into the breakout rooms?


• Yes, you can go to any room any time but only one at a time.
  

Are the breakout rooms recorded by default? 

• No

Can breakout rooms be recorded?

• Yes, but it’s complicated - it requires a host in each breakout room and needs to be done locally. 

How do I change the skin tone of the hands?

• Visit 
Settings, General, Reaction Skin Tone.

Can I share the Zoom chat with students later on? 

• 
You can save the chat — click on the rounded square with three dots to the right of your message box
.
Zoom also saves the chat and it should be on your hard drive if you have downloaded a desktop interface of Zoom.


How can I improve my internet speed?

• Refer to these instructions.

Please note that if you are unable to download your Zoom recordings it is probably because it is still processing. Due to unusually high volume during the COVID-19 pandemic, cloud recordings may require extra processing time that may take up to 24-72 hours.

Frequently Asked Questions about Zoom Local and Cloud Recording

Zoom Cloud Recording Storage Limit

An email alert will be sent from Zoom to your email when your Zoom Cloud Recording usage is at 80% of the subscribed storage limit. If the storage limit is reached during a recording, the meeting will continue to record until it is ended. Zoom will no longer record meetings to the Cloud once this storage limit has been reached. Please download the videos and delete them from the Cloud to free up space for new recordings.

If you want to keep the recordings, we suggest you download them and then save the videos onto your Google drive which has unlimited storage.

Please also note that you have 30 days before that recording expires – 30 days to download the video file and upload to long term storage.

Panopto Video Tutorials

• Webcasting
  
• Webcast a Zoom Webinar with RTMP
• Viewing Video Captions
• Viewing a Video
• Uploading Media Files
  
• Tour of the Video Library
• Taking a Quiz
• Statistics and Analytics
• Sharing Folders and Videos
• Searching Inside Videos
  
• Remote Recording
• Learn About the Video Editor
• How to Use the Zoom Integration
• How to Use the Panopto Mobile App
• How to Use the Focus Tool in the Editor
• How to Use Panopto with Canvas
• How to Use Add a Clip to Splice Multiple Sessions Together
• How to Use a Panopto Quiz as a Canvas Assignment
  
• How to Upload a PDF Into a Video
• How to Trim a Video in the Editor
• How to Record with Panopto for Mac
• How to Create a Video Using Panopto Capture for Panopto Pro
• How to Create a Video Using Panopto Capture beta
  
• How to Copy and Move One Video
• How to Change the Preview Image of a Video in the Editor
• How to Add Automatic Captions to a Video
• How to Add and Edit Slides in the Editor
• How to Add a Table of Contents to a Video in the Editor
• How to Add a Quiz to a Video
  
• Getting Started View a Video
  
• Getting Started Share a Video
• Getting Started Record a Video
• Getting Started Edit a Video
• Embedding a YouTube Video
• Download and Install Panopto for Windows
• Download and Install Panopto for Mac
  
• Distributed Recordings with Panopto
• Crestron’s Integration for Remote Recorders
• Creating Folders and Subfolders
• Creating a Playlist

Panopto PDF Tutorials

• How to Find and View Panopto Recordings in Canvas
• How to Embed Panopto Videos in a Canvas Course
• How to Create a Panopto Video Assignment in Canvas
• How to Add a Quiz to a Panopto Video
  
• How to Submit a Panopto Video Assignment in Canvas
• How to Record with Panopto for Mac
• How to Record with Panopto for Windows
  
• How to Take a Panopto Quiz
• How to Use a Panopto Quiz as a Canvas Assessment
• Using Panopto in your Canvas course

OBS

• Free and open source software for video recording and live streaming that is similar to Panopto but offers more advanced controls.
  

Cursor Pro

• This software enables users to highlight their mouse pointer, visualize clicks, and magnify certain areas of your screen by pressing a key.

• Miro: a collaborative online whiteboard platform

  • Free version for online education available; Sign up requires a screenshot of Columbia’s website and a GSAPP faculty page for approval. The platform is hosted on the cloud and can be accessed from a web browser via a URL link.
    
  • Getting started with Miro tutorial
  • To share a board with students, click “share” and send the URL link to any participant. They will be able to join via a web browser after clicking the link.
    
  • Users can use Frames (similar to the frame of a slide like in powerpoint or Google Slides) to link different portions of a Miro board. A user can also use arrows to direct participants to multiple parts of a board and link between multiple Miro boards by using URL links.
    
  • Miro meets the highest level of security certification available: SOC 2/3. More information is available here.
  • Miro can work on an iPad after downloading this app.
    

• Mentimeter
: software that allows users to add questions, polls, quizzes, slides, images, gifs and more to create fun and engaging presentations

• Jamboard: collaborative, digital whiteboard developed by Google

• Google Slides: Google Slides can be used for both presentations and collaborative exercises.

  • Slide notes in Google Slides are anonymous but comments are not.
  • Note regarding privacy: Google Slides are also secure and private, as long as faculty and students are careful to only publish via Columbia University’s implementation of Google Drive, by first logging in to Lionmail, and making sure to stay logged in, and not log back into the consumer version of Google Drive or Gmail. Students should be aware, however, that if they use Google Slides without first logging in, and staying within, Columbia University’s implementation of Google Drive, there is little privacy offered by Google’s standard “consumer” privacy policy. The list of Google Apps not covered by Columbia University’s SLA can be found here. More information regarding the privacy policy for these non SLA covered apps can be found here.
    

Tools for cataloging work

• Are.na
  
• Tumblr

Creating and Sharing 3D models

• SketchFab
• Reality Capture

Drawing

• Figma

Collaboration

• Slack: Slack can be used as a chat system for your class and your students to keep in touch with one another. It keeps track of the conversations and serves as a hybrid messaging board/email system, enabling users to have separate “channels” for different groups or types of conversation
. The chat history is searchable and allows users to send files.
  
  • Slack meets the highest level of security certification available: SOC 2/3. More information is available here.

Basic Skill Level

• Medium: online publishing platform similar to Wordpress
  
  • Getting Started
  • Examples:
    Generative Design Course Website
    Data Mining the City Course Website
    

Intermediate Skill Level

• Bubble.io: Bubble enables users to design, develop, and launch web apps without writing code.
  • Intro Tutorial

Advanced Skill Level (knowledge of programming required)

• Vue.JS + Airtable + Netlify
  • Vue.js is an open-source JavaScript framework for building user interfaces and single-page applications
  • Airtable is a spreadsheet-database hybrid with the features of a database but applied to a spreadsheet
    
  • Netlify is a web-hosting site
    
  • This is a workflow shared by Andrew Heumann and Dan Taeyoung for the ADR II website.
    

How to Use Canvas PDF Guides

• Lesson 1: How to use Canvas
• Lesson 2: Using the SIS Import Tool
• Lesson 3: Course Access and Grade Reporting
• Lesson 4: Grading and Learning Standards
• Lesson 5: My Account’s Brand and Functionality
• Lesson 6: Adding Course-level User Roles and Enrollments
• Canvas Instructor Guide Table of Contents
• How can I see if students have watched my posted video on Canvas
  
  
  

Video Tutorials

• Canvas Overview for Instructors
• Canvas New Quizzes Overview for Instructors
• Gradebook Overview
  
• Collaborations Overview
• DocViewer Overview
• Canvas Commons Overview
• Canvas New Rich Content Editor
  
• Mastery Paths Overview for Instructors
• New Analytics Overview for Instructors
• Conferences Overview for Instructors